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Check Out Procedure - Please Read! |
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Submit your lots by Thursday, April 25th at 6:00 pm and we will print your bid sheets out for you and have them for you when you arrive at the convention. If you complete the online lot registration after that, you will be responsible for printing out and bringing your own bid sheets. No lots will be accepted without submission of the lot online in advance (with a printed out bid sheet).
Online Item Submission is the ONLY method of item submission, we will no longer be accepting submission on-site! Drop off lots: Friday 4/26 10am-8pm and Saturday 4/27 8am-4pm Place Bids: Friday, 4/26 10am-8pm and Saturday 4/26 8am-6 Pick up: Will begin at approximately 8pm on Saturday |
The auction closes at 6:00 pm, at which time the doors to the room will be closed for item sorting. Pick up of items will begin at approximately 8:00 pm. Please do not restrict foot traffic in the area before pick up begins.
When pick up starts, bidders/sellers will be asked to form a line in the hallway just beyond the Savannah room. Bidders/sellers will enter through the “back” single door of the Savannah room in small groups, following the instruction of the staff. Sellers will be able to pick up their unsold items either at the same time they pick up their purchased items, or after all purchasers have been processed. Once bidders have collected their items, bidders/sellers will be instructed to exit through the double doors where a staff member or volunteer will assist them with checking out. You may pay with cash or credit at any checkout station. Payouts will be deducted from purchases or paid out in cash if no purchases are made. |
Please remember the following Auction guidelines:
Follow these steps to get your items into the Auction:
If you have EVER bought or sold at a Hoopla Auction, you will have a seller/bidder number. It will already be in the system and is linked to the email used when you first signed up to sell/bid. If you haven't done so already, instructions to create and link that account are on the Auction Manager. If you have never bought or sold at a Hoopla Auction you will be required to create an account on our auction site and a number will be automatically assigned to you.
- A "lot" is a single game or expansion, or a group of games and/or expansions; magazines; modules; miniatures; cards; etc.
- Please submit only games and gaming-related items; if you are unsure about an item, please email wcorey@wi.rr.com with details before submitting the item.
- There is no limit to how many lots each attendee may submit.
- By submitting a lot for auction, you as the seller are affirming that you have inventoried the lot (provided that it is not still in shrink wrap), and that the description you provide is accurate.
- The starting bid for each lot shall be an increment of $1.00.
- You have the option to include a “Buy-it-Now” price; this is a price at which the lot will automatically and immediately sell to any person who bids that amount.
- Because our convention is a fundraiser, 25% of the final sale price of each lot will be automatically donated to the Aurora Cancer Care by the seller. If needed, we can provide a seller with a receipt so this can be used as a tax deduction.
Follow these steps to get your items into the Auction:
If you have EVER bought or sold at a Hoopla Auction, you will have a seller/bidder number. It will already be in the system and is linked to the email used when you first signed up to sell/bid. If you haven't done so already, instructions to create and link that account are on the Auction Manager. If you have never bought or sold at a Hoopla Auction you will be required to create an account on our auction site and a number will be automatically assigned to you.