Gaming Hoopla 2023
Important Dates
Badge Registration - OPEN
Hotel Block Reservations - OPEN Event Submission - OPEN Event Sign-Up - OPEN Event Submission Ends - Friday, April 21st, 11:59 pm Event Starts! - Friday, April 28, 2023 |
Hours
Friday 4/28, 10:00am - 2:00am
Saturday 4/29, 8:00am - 2:00am Sunday 4/30, 8:00am - 5:00pm Doors open 30 minutes before event |
Badges
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The Gaming Hoopla is dedicated to making sure that all people feel welcome and safe at all Hoopla events.
To learn more about our rules and harassment policies, click here.
To learn more about our rules and harassment policies, click here.
HEALTH & SAFETY
COVID Policies for 2023
Masks REQUIRED We know that COVID numbers are doing well in Illinois and that mask mandates have been lifted for nearly all indoor spaces across the state, but we are choosing to KEEP our mask requirement in place for 2023 for two important reasons:
SO WHAT DOES THAT MEAN? Any time you cross into a space that is Hoopla-only, you will be expected to wear a mask over both your nose and mouth. If you wish to eat or drink and want to take your mask off for an extended amount of time, we respectfully ask that you do so outside of Hoopla-only spaces. You are not required to wear a mask in other parts of the hotel that are open to the general public.
RULES OF RESPECT: We realize asking people to mask back up is inconvenient, and is frustrating to everyone. So we want to lay out a few ground rules here to help get everyone on the same page:
- The transmissibility rates of newer COVID variants are very high, meaning a large group of people are much more susceptible and likely to transmit it than small groups.
- At its core, the Hoopla is an event to support individuals and families who previously or are currently receiving treatment for cancer. Thus our core demographic is more medically vulnerable then the average gamer, so we feel it is critical to keep this group in mind when planning the Hoopla. So we will adhere to a higher level of risk prevention and keep masks required in all Hoopla spaces.
SO WHAT DOES THAT MEAN? Any time you cross into a space that is Hoopla-only, you will be expected to wear a mask over both your nose and mouth. If you wish to eat or drink and want to take your mask off for an extended amount of time, we respectfully ask that you do so outside of Hoopla-only spaces. You are not required to wear a mask in other parts of the hotel that are open to the general public.
RULES OF RESPECT: We realize asking people to mask back up is inconvenient, and is frustrating to everyone. So we want to lay out a few ground rules here to help get everyone on the same page:
- We have added mask-based harassment to our Code of Conduct. If you are verbally harassing someone for either wearing (or not wearing) a mask, you may be expelled from the Hoopla without a refund. TL;DR - Please be nice and get a staff member if someone is being a jerk about masks...
- If you are asked by Hoopla staff members repeatedly to put on a mask (or to wear one properly) and you continually do not comply, that is also grounds for removal from the Hoopla without a refund.
- You will likely see hotel staff without a mask in Hoopla-only spaces, as we cannot control the policy that the Doubletree requires for their staff. If you have concerns about an unmasked hotel staff member, PLEASE talk to any Hoopla staff person (look for the purple Hoopla shirts)
Proof of Vaccination REQUIRED
For attendees over the age of 5
For attendees over the age of 5
All attendees five (5) years and older will be required to show proof of a COVID vaccination when they check in to receive their badge. Those without proof of vaccination will be denied from getting their Hoopla badge. Children under the age of five years old are encouraged to wear a mask if they are old enough to tolerant one. Proof of vaccination means:
Medical exceptions are available on a limited basis to ensure a high level of vaccination, but may require proof of a negative test within 48 hours of your arrival. Please contact gaminghoopla@gmail.com if you are unable to receive a vaccine for medical reasons and wish to attend.
- A photocopy, photo or showing your actual vaccination card. Digital vaccine cards (i.e. an app that connects to a medical records system) are also allowed.
- The vaccine card must display the same name as your badge. If you wish your badge to display something drastically different, we may ask to see a photo ID to confirm that the names match
- You must have both shots of the Moderna or Pfizer vaccine complete, and the second shot (or the single shot for the J&J vaccine) can't be later then April 14th, 2023.
Medical exceptions are available on a limited basis to ensure a high level of vaccination, but may require proof of a negative test within 48 hours of your arrival. Please contact gaminghoopla@gmail.com if you are unable to receive a vaccine for medical reasons and wish to attend.
All of our proceeds go to
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Click below to help the Hoopla and Aurora Cancer Care with a tax deductible donation.
