What is an event judge? The Hoopla relies on generous volunteers to create and run events throughout the Hoopla. These events could be as simple as a 15-minute game or as large as a multi-day tournament. You can require that players know the game beforehand, or welcome brand new players and teach them - the details are up to you! So if you want to share your passion for a particular game and like to teach that game to others, you might want to consider submitting an event and becoming an Event Judge!
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2023 Event Judge Information

Judge Rewards
  • A badge purchase is required before an event can be submitted.
  • You will be given your judge rewards when you arrive at Hoopla.
  • Judges are expected to do everything they can to make sure scheduled events happen. If your event has no one registered for it, you will still be expected to wait at your assigned table for about 10 minutes in case of people that didn't sign up still want to play.

*The deadline for event submission is April 21st, 2023. For planning and scheduling purposes we can not make exceptions to this!
Level up as a Hoopla Judge!

We are giving our judges a chance to level up and earn maximum rewards for judging. For every year you judge events at the Hoopla (starting in 2017) you will receive a Hoopla Judge level ribbon up to Level 5 Meeple Master.

Each year when you run events, you will get 1 ticket for "The Best Raffle EVER" for every hour of events you judge times your judge level! For example, a level 3 judge running 6 hours of events would receive 18 tickets. The maximum level a judge can reach is level 5.

How to Submit an Event

Event Submission is easy! Just click on the Submit an Event button above to begin:
  • Log In or create an account on the tabletop.events website.
  • Purchase a badge - On the Gaming Hoopla event, click the Attend drop down menu, choose your badge type, and purchase.
  • Submit Events - On the Gaming Hoopla event, click the "Host" drop-down menu option, then click "Submit Events".
  • Click the New Submission button to add an event. 
  • Fill in all the event information and click Create.

Your work is done! From here, our moderators will approve your event and it will be added to the schedule. If there are any issues, we will contact you right away. 

Why Hasn't My Event Appeared on the Schedule Yet?

The public event schedule shows only events that have been approved by our admins. So if you submit an event and don't see it right away, don't worry! Also, please keep in mind that our admins are all volunteers that also have jobs and personal lives, so it may take several days to get your event approved, maybe longer at the beginning of the Event Submission period.

If there's an issue with your event, an admin will contact you to resolve it. If you don't hear from anyone with an issue, please just be patient. This approval process will help us to ensure there is a consistent amount of a variety of games throughout the event, and make sure that your event is as successful as possible by avoiding conflicts.

Playing in Your Own Event

​Judges have the option to run events as a bystander or play in your own event. If you wish to play in a game that you run, you can either:
  1. Set the max number of players to one LESS than the game allows and you take the unlisted seat
  2. OR wait until during Event Registration and then claim a seat.