What is an event judge? The Hoopla relies on generous volunteers to create and run events throughout the Hoopla. These events could be as simple as a 15-minute game or as large as a multi-day tournament. You can require that players know the game beforehand, or welcome brand new players and teach them - the details are up to you! So if you want to share your passion for a particular game and like to teach that game to others, you might want to consider submitting an event and becoming an Event Judge!
Event Judge Information
*The deadline for event submission is April 25th, 2025. For planning and scheduling purposes we can not make exceptions to this! |
Judge Rewards
Level up as a Hoopla Judge!
We are giving our judges a chance to level up and earn maximum rewards for judging. For every year you judge events at the Hoopla (starting in 2017) you will receive a Hoopla Judge level ribbon up to Level 5 Meeple Master. Each year when you run events, you will get 1 ticket for "The Best Raffle EVER" for every hour of events you judge times your judge level! For example, a level 3 judge running 6 hours of events would receive 18 tickets. The maximum level a judge can reach is level 5. (Note that judge rewards may change for 2025) |
How to Submit an Event
Event Submission is easy!
Your work is done! From here, our moderators will approve your event and it will be added to the schedule. If there are any issues, we will contact you right away.
- Log In or create an account on the tabletop.events website.
- Purchase a badge - On the Gaming Hoopla event, click the Attend drop down menu, choose your badge type, and purchase.
- Submit Events - On the Gaming Hoopla event, click the "Host" drop-down menu option, then click "Submit Events".
- Click the New Submission button to add an event.
- Fill in all the event information and click Create.
Your work is done! From here, our moderators will approve your event and it will be added to the schedule. If there are any issues, we will contact you right away.
Why Hasn't My Event Appeared on the Schedule Yet?
The public event schedule shows only events that have been approved by our admins. So if you submit an event and don't see it right away, don't worry! Also, please keep in mind that our admins are all volunteers that also have jobs and personal lives, so it may take several days to get your event approved, maybe longer at the beginning of the Event Submission period.
If there's an issue with your event, an admin will contact you to resolve it. If you don't hear from anyone with an issue, please just be patient. This approval process helps us to ensure a consistent amount and variety of games throughout the events, which in turn will make your event are successful as possible by avoiding potential conflicts.
If there's an issue with your event, an admin will contact you to resolve it. If you don't hear from anyone with an issue, please just be patient. This approval process helps us to ensure a consistent amount and variety of games throughout the events, which in turn will make your event are successful as possible by avoiding potential conflicts.
Playing In Your Own Event
If you wish to play in a game that you run, then:
1. Set the maximum players to the number of players INCLUDING you.
2. Set the "Host(s) also play" field to "Yes".
1. Set the maximum players to the number of players INCLUDING you.
2. Set the "Host(s) also play" field to "Yes".