Silent Auction Submission begins February 9th, 2025
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The Gaming Hoopla would like to thank attendees for making the Silent Auction so successful over the past several years. We have been busting at the seams with your participation and support!
To continue to bring our attendees the best experience both selling a buying games, we are limiting the number of lots entered in the Silent Auction to 50 per attendee and the overall number of lot submissions to 2,500. We are also limiting lot submissions to strictly tabletop games and RPGs; no books, handmade items, toys/collectibles, etc. You can also support the Silent Auction by volunteering your time, particularly for Thursday night set-up and Saturday evening sort, check-out, or teardown. We appreciate your understanding and look forward to another wildly successful Silent Auction!!! |
NEW FOR 2025
Lot limit per attendee: 50 lots per attendee Total lots for event: 2,500 total lots Auction submission will close after immediately after lot 2500 is submitted! |
2025 Silent Auction Info
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LOG INTO OR CREATE YOUR SILENT AUCTION ACCOUNT:
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Did you know...
...you can view item submitted before the event? Also, during the event, you can get live updates on Buy It Now items as they sell, view your sales and won bids as we're logging them, and check the final results BEFORE waiting in line. All in our Auction Manager! |
SUBMITTING ITEMS TO SELL:
Submit your lots before 9:00pm on the Tuesday before the Hoopla and we will print your bid sheets out for you and have them for you when you arrive at the convention. If you complete the online lot registration after that, you will be responsible for printing out and bringing your own bid sheets. No lots will be accepted without submission of the lot online in advance (with a printed out bid sheet).
Online Item Submission is the ONLY method of item submission - we do not accept submission onsite!
Drop off lots: Friday 10am-8pm and Saturday 8am-Noon
Place Bids: Friday, 10am-8pm and Saturday 8am-4pm
Pick up: Will begin at approximately 7pm on Saturday
- A "lot" is either a single item or a group of items with a cohesive theme bundled to sell together. Please do not abuse the lot limit by bundling unrelated or a bunch of games together, this makes it harder on us and will make your lot more difficult to sell.
- Please submit only tabletop games and/or RPGs. If you are unsure about the new guidelines, please email [email protected] with details before submitting the item.
- Attendees are limited to 50 lots each.
- By submitting a lot for auction, you as the seller are affirming that you have inventoried the lot (provided that it is not still in shrink wrap), and that the description you provide is accurate.
- You will be asked to provide the following information for each lot:
- Name of Game(s)
- Condition:
- New-in-shrink (NIS)
- Like New - the game is opened and maybe unpunched, but otherwise indistinguishable from a new copy in shrink
- Excellent - no visible wear from play, but maybe a little scuffing on the box at the corners
- Good - Mild wear on the box and/or components
- Fair - Moderate wear on the box and/or components
- Acceptable - Significant wear on the box and/or components
- Poor - Broken and/or missing pieces, and probably shouldn't be listed in the auction at all....
- Description: Please list any details that buyers should know that can not be read on the item's packaging. Please do NOT provide a description of the game's theme, mechanics, or game play.
- Starting Bid: The starting bid must be at least a dollar, but can start at any price you want. All bids must be in whole dollar amounts.
- Buy It Now: You have the option to include a “Buy-it-Now” price; this is a price at which the lot will automatically and immediately sell to any person who bids that amount. This field is optional but highly encouraged.
- % to Event: Because our convention is a fundraiser, 25% of the final sale price of each lot will be automatically donated to the Aurora Cancer Care by the seller. If you are feeling generous, you can choose to donate up to 100% of the profits to the Hoopla instead! If needed, we can provide you with a receipt so this can be used as a tax deduction.
Submit your lots before 9:00pm on the Tuesday before the Hoopla and we will print your bid sheets out for you and have them for you when you arrive at the convention. If you complete the online lot registration after that, you will be responsible for printing out and bringing your own bid sheets. No lots will be accepted without submission of the lot online in advance (with a printed out bid sheet).
Online Item Submission is the ONLY method of item submission - we do not accept submission onsite!
Drop off lots: Friday 10am-8pm and Saturday 8am-Noon
Place Bids: Friday, 10am-8pm and Saturday 8am-4pm
Pick up: Will begin at approximately 7pm on Saturday
Check Out Procedure - Please Read!
The auction closes at 4:00 pm on Saturday then the area will be closed for item sorting. Pick up of items will begin at approximately 7:00 pm. Please do not restrict foot traffic in the area before pick up begins.
When pick up starts, bidders/sellers will be asked to form a line in the designated area. Bidders/sellers will enter the area in small groups, following the instruction of the staff. Sellers will be able to pick up their unsold items either at the same time they pick up their purchased items, or after all purchasers have been processed.
Once bidders have collected their items, bidders/sellers will be instructed go to where a staff member or volunteer will assist them with checking out. You may pay with cash or credit at any checkout station. Payouts will be deducted from any purchases and paid out in cash if under $200. Payouts in excess of $200 may be paid out partially by a check from the Hoopla Foundation during checkout.
When pick up starts, bidders/sellers will be asked to form a line in the designated area. Bidders/sellers will enter the area in small groups, following the instruction of the staff. Sellers will be able to pick up their unsold items either at the same time they pick up their purchased items, or after all purchasers have been processed.
Once bidders have collected their items, bidders/sellers will be instructed go to where a staff member or volunteer will assist them with checking out. You may pay with cash or credit at any checkout station. Payouts will be deducted from any purchases and paid out in cash if under $200. Payouts in excess of $200 may be paid out partially by a check from the Hoopla Foundation during checkout.